A private pool of qualified engineers and firms, spend ceilings and approval routing, PO and MSA support, SSO, audit trails and the reporting your procurement function already asks for.
Most engineering organisations do not have a sourcing problem in the abstract. They have a specific, recurring problem: a requirement arrives, the internal team is committed for six weeks, the approved supplier list does not cover the discipline, and the alternative is a procurement cycle longer than the work itself. Enterprise exists to make the qualified-supplier path faster than the workaround.
Build a pool of engineers and firms vetted against your own criteria — required registrations, insurance limits, standards experience, security clearance, jurisdiction. Pool members can be sourced by your teams without re-running qualification each time, and qualification status expires on a schedule you set so a lapsed certificate does not stay silently valid.
Set budget ceilings per department, project, cost centre and individual requester. Approval thresholds route anything above a value you choose to a named approver before funds can be committed. Commitments and actuals are tracked separately, so forecast exposure is visible before invoices land.
Role-based access across requester, technical reviewer, approver, finance and administrator. Permissions cover who can post, who can see rates, who can view confidential project files, who can accept a deliverable and who can release funds — with separation of duties enforceable between scoping and payment.
Purchase-order matching against contracts and milestones, consolidated monthly invoicing instead of per-transaction receipts, configurable payment terms, supplier onboarding forms mapped to your own vendor master fields, and tax documentation collection handled before first payment.
A dedicated engineering sourcing lead who understands your asset base takes a requirement, writes the technical brief with your engineers, runs the shortlist, and manages the interface between disciplines on multidisciplinary programmes. You keep the technical decisions; they carry the sourcing and coordination load.
Spend by discipline, standard, jurisdiction, cost centre and supplier. Cycle time from requirement to award to first deliverable. Supplier performance on the six review axes. Rework and change-request rates by supplier and by brief quality. Exports to CSV and a scheduled reporting feed.
Evidence capture for registrations, professional indemnity and public liability cover with expiry monitoring, sanctions and denied-party screening on suppliers, conflict-of-interest declarations, and configurable document retention aligned to your records policy.
SAML 2.0 and OIDC single sign-on with SCIM provisioning and deprovisioning, enforced MFA, and an immutable audit trail covering access to confidential documents, scope changes, acceptance decisions and fund releases — exportable for internal audit.
Figures are medians across enterprise workspaces in their second quarter of operation, compared with the same organisations' prior baseline.
Every step produces the record your auditors will later ask for, without anyone maintaining a parallel spreadsheet.
A requester raises a requirement against a template your engineering function owns. Mandatory fields — governing standard, jurisdiction, required registrations, confidentiality class — are enforced at intake rather than chased afterwards.
The pool is filtered against the requirement's hard constraints. Suppliers failing a mandatory constraint do not appear. Shortlists carry the same explainable fit breakdown used across the platform, so a technical reviewer can see why each candidate is there.
Value routes to the appropriate approver. On approval, a PO is matched to the contract and its milestone schedule, and the commitment appears in your spend forecast immediately.
Work runs in the technical workroom with revision-controlled transmittals, RFIs and document approvals. Acceptance is performed by whoever holds the reviewer role, against acceptance criteria fixed at award.
Accepted milestones roll into a consolidated monthly invoice referencing PO lines and cost centres, with the supporting transmittal and acceptance record attached to each line.
The most useful demo uses a real requirement you are currently struggling to source. Bring one and we will run it through intake, qualification and shortlisting live.
